Archivo de la categoría: Certified scanning

Lista actualizada de las soluciones de Digitalización Certificada aprobadas por la AEAT


Se incluye seguidamente una versión actualizada de la Lista de soluciones de Digitalización Certificada aprobadas por la AEAT:

SOFTWARE VER. EMPRES.A. Fecha de Homologación
LEGALSNAPSCAN1.0ANF-AC26/11/2007
DF-SERVER4.0.0SOTRONIC06/03/2008
EDASFACTURAS3.0 ZEROCOMA  (Disponible V3.1  04/12/2015)
ZEROCOMA (Disponible V3.2  03/02/2019)
11/04/2008
EDIWIN DIGICERT1.1EDICOM11/04/2008
INVESDOC DC10.0INFORMÁTICA EL CORTE INGLÉS16/06/2008
ATRIL4.0-DCIPS.A.15/07/2008
DIGITAL DOCU3.0OFIMÁTICA DIGITAL01/09/2008
SCAN_VISIO EDOCUMENT SUITE2.0ABAST SOLUTIONS16/12/2008
FIRMADOC DIGITALIZACIÓN1.0.0AYTOS CPD08/01/2009
I-FACT1INDRA SISTEMAS S.A. (esta empreS.A. ha cambiado su denominación a: INDRA SOLUCIONES TECNOLOGÍAS DE LA INFORMACIÓN S.L.U.)04/02/2009
04/12/2018
DOCUODEC2.0ODEC18/02/2009
DIGIFACTIN2.0NOTARNET S.L26/02/2009
docuCERT1.0CATIMAGE S.L15/04/2009
ADAPTING EFACTURA2.0ADAPTING S.L20/04/2009
INVOCA DOCUMENTUM1.0INFORMÁTICA EL CORTE INGLÉS19/05/2009
ESIGNA DIGITALSCAN1.0INDENOVA S.L19/05/2009
AdDOC3.70IBAI SISTEMAS S.A02/06/2009
Scan Invoices5-5 sp2READSOFT ESPAÑA S.L29/06/2009
Ecodoc1.00.00AKITANIA 2000 S.A.29/06/2009
BdocWeb6.0ALIANET S.L29/06/2009
PIXELWARE LEGAL SCAN2.0PIXELWARE S.A.03/09/2009
ECOMPULS.A.1.0DOCEO22/09/2009
HEIMDALL1.0PAPYRUM NEXUS S.L.22/09/2009
Docuware5.1bDocuWare S.L11/12/2009
Livelink ECM-digitalización certificada1.0Hummingbird Spain S.L.17/12/2009
DOXiS4 InvoiceMaster4.0SER SOLUTIONS IBERIA S.L12/01/2010
DIFSLEGAL3.0.0.0Matrix Development System, S.A.28/01/2010
IMG-Módulo de Digitalización Certificada1Serikat Consultoría e Informática, S.A.12/02/2010
FACTe1.0Indra, S.L.  (esta empreS.A. ha cambiado su denominación a: INDRA SOLUCIONES TECNOLOGÍAS DE LA NFORMACIÓN S.L.U.)09/03/2010
BS Factura-DC2.0BanSabadellFactura, S.L.U.12/03/2010
EdocScancert2.0EDITIO SERVEIS GLOBALS D’IMPRESSIÓ,S.L.15/04/2010
GDON1.0DISEÑO OPERATIVO DE SOFTWARE S.L.19/04/2010
IeS.A.GDoc ModuloDC3.0.0.0Informatización de EmpreS.A.s S.A.27/04/2010
Delfos Web Scan1.0Atos Origin S.A.E02/07/2010
TS-DIGCERT1.0T-Systems ITC Iberia S.A.(Sociedad Unipersonal)08/07/2010
Repcon invoices1.0Semantic systems27/10/2010
Esker DeliveryWare5.0ESKER Ibérica S.L.03/12/2010
DEOSCAN-ALETHEIA1.0MULTITEC S.A.10/12/2010
Readsoft INVESDOCDC1.0IECIS.A. (Informática El Corte Inglés)22/12/2010
Readsoft DC1.0IECIS.A. (Informática El Corte Inglés)22/12/2010
SM-Veritas1.0Simply Smart S.L.25/02/2011
Tire@SDC1.0TIREA S.A. (Tecnologías de la Información y Redes para Entidades25/02/2011
GOnceDC1.0GUADALTEL S. A.22/03/2011
ABS Doc DC1.0ABS Informática S.L.12/07/2011
Movidoc – DDFE1.1Voicelan Telecom S.L.27/07/2011
Expert Scan1.0Datadec Online S. A.29/09/2011
GitDoc.Cert1.0GIT DOC S.L.16/09/2011
Tradise Paperless1.0Training Digital Security S.L.19/12/2011
OnBase11Hayland Software inc.15/06/2012
GseDocuCert1.0Gabinete de Software EmpreS.A.rial07/09/2012
GesDocumental2.0Informática y DeS.A.rrollo de Software S.L19/09/2012
FactUM3.0Universidad de Murcia14/09/2012
SDC Oracle1.0European Agency of Digital Trust, S.L.01/10/2012
Idoneo.NET1.1AbyS.A.l System S.L.30/10/2012
Repcon DC1.0Semantic Systems S.L.21/01/2013
GerSoft-DC1.0Gersoft Hispania S.L.20/02/2013
Livelink ECM-digitalización certificada1.1Open Text Software S.L. U02/04/2013
DocGes Digitalización Certificada1.0Programación Integral, S.A.12/04/2013
OnBase12Hyland Software Inc.22/04/2013
Docuware6.0DocuWare S.L15/07/2013
Captio Cert1.0Ongest Gestiones y Servicios Internet S.L. ( esta empreS.A. ha cambiado su denominación a CAPTIO TECH S.L.)09/08/2013
Esker DeliveryWare6.0ESKER Ibérica S.L.04/12/2013
Efacturanet dc1.0EVINTIA S.L.28/03/2014
GesBan Digital1.0Ingeniería del software bancario S.L.03/04/2014
Le Moustache Club (cambia denom.)1.0APP TO IU YOU MOBILITY, S.L. (cambia denom.)04/04/2014
DIGCERT1.0Sociedad de Explotación de Redes Electrónica y Servicios S.A.10/04/2014
ADAR3.8Docout S.L.24/04/2014
EXACCTA (antes Le Moustache Club)1.0Le Moustache Club S.L. (Antes APP TO IU MOBILITY)09/07/2014
Doku4Invoices1.0Paina Nuevas Tecnologias S.L.14/07/2014
MyDocument (Núcleo EdasFacturas)1.0DocQuijote Software S.L.03/09/2014
DocQuijote (Núcleo EdasFacturas)1.0DocQuijote Software S.L.03/09/2014
IVA FREE DigCert2.0.0GROWTH TECHNOLOGIES S.L:04/04/2015
Livelink ECM-digitalización certificada1.2Open Text Software S.L.U.03/12/2014
Invoca Documentum1.0INFORMÁTICA EL CORTE INGLES S.A.16/12/2014
IreneDC3.0Manuel Diago García21/01/2015
EJIDOSOFT DC1.0EJIDO SOFT S.L.12/02/2015
ECS DC1.0Electronic Certification Services S.L.10/03/2015
TICKELIA1.0MULTIMOS S.A.08/04/2015
Digitaldocu-AECID1.0Ofimática Digital S.L.U.10/03/2015
Trans 20001.0MASTERSOFT 200029/07/2015
ATMGERES Digitalización Certificada1.0ATM2 S.L.03/09/2015
ANFIX1.0Anfix Software S.L.27/10/2015
GERNOTAS-DC1.0GERSOFT HISPÂNIA S.L.05/11/2015
EDASFACTURAS3.1ZEROCOMA S.L.04/12/2015
LE MOUSTACHE CLUB (cambio ver)1.1LE MOUSTACHE CLUB S.L.22/12/2015
TRAVEL & EXPENSES7.00.210UNIT4 Business Software Ibérica S. A.21/03/2016
BIZHUB (Núcleo EdasFacturas V3.1)1.0Konica Minolta Business Solutions Spain s.a.(Acuerdo con Zerocoma S.L.)06/05/2016
EDAS SCAN PRO2.0ZEROCOMA S.L.31/05/2016
IVAFREE  DigCert (Cambio Vers.)2.1.0GROWTH TECHNOLOGIES S.L.10/05/2016
GIFF MODULO DC1.0FEDERACION FARMACEUTICA S. COOP. C.L.13/06/2016
OnBase (act. Algoritmos)15HYLAND Software Inc.13/01/2016
eBit Digitalize1.0BIT ON Consultores S.L.05/09/2016
Continia Digital Documens1.0CONTINIA SOFTWARE A/S22/06/2016
TICKELIA (paso a V13)13MULTIMOS S. A.23/06/2016
MyTickets.1.0Indra Sistemas S. A. (esta empreS.A. ha cambiado su denominación a: INDRA SOLUCIONES TECNOLOGÍAS DE LA INFORMACIÓN S.L.U.)08/09/2016    04/12/2019
Digitaliz@1.0SERVINFORM S.A.03/10/2016
VINCLE-Doc5.0VINCLE Internacional de Tecnología y Sistemas S.A.04/10/2016
S.A.BBATIC DC1.0PAOPAO DIGITAL S.L.03/11/2016
Captio Cert1.0CAPTIO TECH S.L., Antes Ongest Gestiones y Servicios Internet S.L.09/08/2013
Premier Archive2.0PREMIER TAX FREE S.A.21/02/2017
Ticketless1.0QUANTUM ECONOMICS S.L.09/02/2017
CLOUD XPENSES (Nucleo Edas Facturas V3.1)1.0CLOUBITY ENTERPRISE SOLUTIONS S.L.  (Acuerdo con Zerocoma S.L.)27/02/2017
NOTILUS HOMOLOGACIÓN1.0D.I.M.O SOFTWARE S.A.S OFICINA DE REPRESENTACIÓN EN ESPAÑA02/03/2017
UpACTiva-Módulo de digitalización certificada1.0CHEQUE DEJEUNER ESPAÑA S.A.07/03/2017
Comarch ECM DC1.0COMARCH SOFTWARE SPAIN S.L.U28/03/2017
XPENDITURE2.0EXPENDITURE N.V.05/04/2017
I-FACT Evolution (SMART SCAN) INDRA SISTEMAS S.A.  –   INDRA SOLUCIONES TECNOLOGÍAS DE LA NFORMACIÓN S.L.U.20/06/2017    04/12/2018
DEVOLUIVA3.0DEVOLUIVA S.L.24/07/2017
CERTIMAGE1.0GALEÓN SOFTWARE S.L.03/10/2017
SEIDOR DC1.0SBS SEIDOR S.L.21/11/2017
Ricoh@Factura (Nucleo Edas Facturas V3.1)1.0RICOH ESPAÑA S.L.U.13/12/2017
Ricoh Expense Manager (Nucleo Captio Cert V1.1)1.0RICOH ESPAÑA S.L.U.15/12/2017
Okticket (Nucleo Edas Facturas V3.1)1.0Okticket S.L.11/01/2018
Dynatos Digitalización Certificada2.0DYNATOS IBERIA S.L.06/04/2018
Reporte Gastos (Nucleo Captio Cert V1.1)1.0Konica Minolta Business Solutions Spain s.a. (Acuerdo con Captio Tech S.L.)22/05/2018
Gastifácil Digitalización Certificada – Cambia su denominación por
 Xpendor
1.0

2.0
ONEGOLIVE SERVICES S.L.06/06/2018
DigiFactIn Paso de versión 2.0 a 4.0 por  actualización algoritmos  4.0NOTARNET S.L.09/07/2018
COIN1.03G SOLUCIONES DE MOVILIDAD S.L.12/07/2018
SIIFACIL (nucleo   DigiFactIn V4.0)1.0Analitycs SIIFACIL S.L. (Acuerdo con NOTARNET S.L.)16/07/2018
TBS.A.GORA DIGCERT1.0TBS.AGORA DIGCERT20/07/2018
APPGASTOS1.0TECHEDGE ESPAÑA S.L26/12/2018
myTE Receipt Processor1.0Accenture S.L.U.21/11/2018
DocBox_DC1.0ESPACELAND S.A.31/10/2018
TGESTO DIGITALIZACIÓN CERTIFICADA1.2ENTIDAD IBÉRICA DE GESTIÓN Y RECUPERACIÓN17/01/2019
Klikair Digitalización Certificada v1.0KLIKAIR TECHNOLOGIES, S.L.29/01/2019
KIMOBOX1.0GESTIÓN EXTERNA DE SISTEMAS S.L.04/03/2019
Solpheo Suite (Núcleo EdasFacturas V3.2)1.0KYOCERA DOCUMENT SOLUTIONS ESPAÑA S.L.U.21/03/2019
GESDOC V 1.01.0ZITU INFORMATIKA S.L.03/04/2019
BOOX2.0CONSULTORÍA Y COMUNICACIONES DE NAVARRA S.L.11/04/2019
EXPENSYA1.0EXPENSYA16/05/2019
S.A.P CONCUR RECEIPTS DIGITALIZACIÓN1.0S.A.P. ESPAÑA S.A., SISTEMAS, APLICACIONES Y PRODUCTOS EN LA INFORMÁTICA, S.A13/06/2019
Cytric Travel & Expense – Certified Digitization Engine1.0AMADEUS IT GROUP S.A.12/07/2019
IScanCert1.0IMAGINE CONSULTING S.L.16/08/2019
TICKELIA (paso a V18.8)18.8MULTIMOS S. A.06/11/2019
LIVE COUPONING DC1.0PIERRE FABRE IBERICA, S.A.28/01/2020
DocShare – Gestión Documental (Núcleo EdasFacturas V3.1)1.0Konica Minolta Business Solutions Spain S.A. (Acuerdo con Zerocoma S.L.)13/02/2020
CONTASIMPLE  1.0CONTASIMPLE S.L.26/02/2020
COIN1.03G SOLUCIONES MOVILIDAD, S.L.U.20/04/2020
AUTENTICA1.2GIDOC INTEGRAL S.L.27/04/2020
Gastifácil Digitalización Certificada1.0ONEGOLIVE SERVICES S.L.04/05/2020
YOOZ2.0YOZ S.A.S Representado por: ENIAC OPTIMIZACION DE COSTES S.L.19/05/2020
SCAN2CERT (nucleo  DigiFactIn V4.0)1.0CANON ESPAÑA S.A.U. (Acuerdo con NOTARNET S.L.)08/06/2020
FUELL DIGITALIZACIÓN CERTIFICADA1.0Fuell Technologies S.L.09/06/2020
INVOICE SYSTEM DIGITALIZACIÓN CERTIFICADA1.0PAVABITS S.L.16/06/2020
Captio Cert (Continuidad)1.2CAPTIO TECH S.L., Antes Ongest Gestiones y Servicios Internet S.L.03/07/2020
 MobileXpense  5.0MobileXpense NV/S.A. Representado por Landwell – Ricewaterhousecoopers Tax & Legal Services S.L.21/07/2020
S.A.BBATIC DC1.2PAOPAO DIGITAL S.L.31/07/2020
TOQIO   1.4.0TOQIO FINTECH S.L.18/09/2020
WINFOR DIGITALIZACIÓN CERTIFICADA)1.0WINFOR S.L.U.07/10/2020
Continia Digital Documens continuidad2.0CONTINIA SOFTWARE A/S13/10/2020
DCF1.0DRAGADOS S.A.20/10/2020
CLOVERDOC3.1CLOVER DOC S.L.29/10/2020
APP ANDROID AP APPLE2.4 2.4TRAMITAPP S.L.17/11/2020
MOBILEEXPENSES1.0BIAL – PORTELA & CA, S.A Representado por: Laboratorios Bial S.A. 04/12/2020
HERA EMPLEADOS3.5NETKIA SOLUCIONES S.L.30/12/2020
OnBase Digitalización Certificada1.0Hyland Software UK Ltd20/01/2021
Pleo1.0Pleo Technologies S.L.25/01/2021
365AGILEEXPENSES núcleo EdasFacturas 3.11.0Elite de Negocios Tecnológicos, S.L.03/02/2021
Payhawk1.0Payhawk EOOD17/03/2021
Neo Expense Mobile V 21.121.1Klee Data System SAS22/05/2021

Scanning of inbound paper invoices in Europe


The rules on invoices digitization from paper support to electronic support are not harmonized across the European Union (EU) and European Economic Area (EEA) countries.

After Directive 2010/45/EU and Explanatory notes on VAT invoicing rules, most if not all of the European countries allow for an invoice to be converted from paper to electronic form upon receipt, and to discard the paper version,  subject to certain conditions.

The general rule is to preserve authenticity, integrity and legibility as this preservation rule and these three requirements are the basis of equal treatment of paper invoices and electronic invoices.

Integrity and authenticity can be achieved through business controls  or electronic signatures, when applied to electronic invoices. So, current country by country requirements for invoice scanning varies from “no special requirements” to “electronic signature and something more”.

Some countries have developed a complete set of requirements for invoice scanning, being probably Spain the country in which those requirements are more detailed.

In other countries there are some paper documents scanning framework regulation which applies to any paper document and among them, paper invoices. In those countries it is interesting to know that both approaches can be applied for electronic paper invoices: the national VAT regulation after transposition of  Directive 2010/45/EU and the general regulation for paper documents scanning.

Countries that have published paper document scanning regulations are France, Germany, Italy or Luxembourg, among others.

One of the aspects which differs more is the time in which the invoices have to be kept, to be available in case of an audit or a tax inspection, ranging from 4 to 10 years, and more time in case of special assets.

If some scanning software solution could be used in as many countries as possible, this could be the preferred solution.

Such a invoice digitization software should include a combination of requirements that could be summarized as follows:
paper-invoice-scanning

  • Image quality requirements: resolution, contrast, perspective correction, focus, sharpness, illumination, clarity, faithfulness, completeness.
  • Continuous, uninterrupted  process from image capture to PDF generation including an electronic signature or electronic seal (other file formats are also possible).
  • Capture of relevant data from the invoice or receipt: name of the seller, VAT number, postal address, full amount, tax amount, to be preserved as proof of digitization.
  • Preservation of evidences of digitization process (guaranteeing that wrong captures can be hidden in the system but not deleted).
  • Inclusion of a search engine to facilitate the possibility to find any invoice complying with specific search criteria in case of tax audit or inspection.
  • Integration with company CRM

Some countries, such as Spain requires that those requirements are verified by an auditor, and then submitted to the tax agency which in turn can grant a certification code.

In other countries there are not specific requirements but companies can have peace of mind if they can count on a report stating that the software they are using complies with the national VAT regulation in what could be applied to invoices and receipts scanning.

These could be good reasons to contact EADTrust, which can inform comprehensively about invoice scanning requirements in any European country and certify that some specific software platform complies with the invoice scanning requirements of Country A or Country B.

Certified Digitization or Certified Scanning


Certified-ScanningThe possibility to scan paper documents in a way that guarantees the exact image of paper original  and allows to discard it appeared in 2007 in Spain, after Order EHA 962/2007 was published.

At that moment only tax related documents were allowed to be scanned using this option. To perform the scanning, a special kind of software named “Certified Scanning Software” was needed.

The following are the requirements that the “Certified Scanning Software” must fulfill to guarantee that the digitized image is a good representation of paper original:

  • The digitization process should be carried out automatically in its entirety, from the moment the system take the picture till the final file including the electronic signature is generated and stored.
  • The possible image optimization process guarantees that all fields and data in the document are perfectly legible and valid for its management. Digital image must respect the original geometry of the document in paper format.
  • The software generates metadata information (in XMP format) in every file with the digitized image including identification reference of the approval granted by the Tax Agency and a timestamp, as well as the name and the version number of the scanning software.
  • The software should register the digitization process in a special database which links the image files with additional information (described in article 64 of Royal Decree 1624/1992) and includes security features to behave as an “append only log” inluding electronic signatures for every accounting period (usually, monthly or quaterly)

Two documents are to be provided for the homologation: “Technical Description” and “Quality Management Manual “. Users are mandated to comply with the usage rules set forth in the “Software Quality Management Manual ”

Other requirements, are:

  • Minimun  resolution of 200 ppi.
  • A limited list of file formats are allowed: ISO 19005 (PDF / A); PNG; JPEG 2000; PDF 5.0 or higher; TIFF 6.0 or higher. (only lossless compression algorithms are allowed, such as LZW)
  • The management and storage system of the digitized documents, must guarantee access and full search of the digitized documents for audit purposes

More information:

Contact EADTrust at +34917160555 if you need ore information.