In Spain, Certified Digitization of Invoices is a computer process though which one can get digital true copies of invoices with the same legal value as the paper based original, so the existing legislation allows to destroy paper invoices from which the digitised images have been captured. The computer environment must include a Secure Data Base, which allows users and auditors to access and retrieve instantly all invoices even for tax inspection or audit.
This process is only possible if the company that performs the digitisation uses a certified software approved by the spanish tax Agency and adheres to the provisions of the Quality Plan managed as a contract by the software supplier.
Software Publishers willing to certify their software should apply to the Tax Office attaching technical information describing the software and an assessment report from a specialist auditor in accordance to the Ordinance EHA 962/2007 and Resolution of 24 October on the procedure for the approval of invoices digitization software.
If you need advice or guidelines regarding these legal procedures don´t hesitate to contact EAD Trust (European Agency of Digital Trust) that can guide your company to fulfill all certified digitization requirements and to get Tax Agency approval.
Call now to:+34 91 7160555