In Spain, Certified Digitization of Invoices is a computer process with which to get digital true copies of invoices with the same legal value as the paper based original original, so the existing legislation alloss to eliminate paper invoices from which the digitised invoices came. The computer environment must include a Secure Data Base, which allows users and auditors to access and retrieve instantly all invoices even for tax inspection.
This process is only possible if the company that performs the digitisation uses a certified software approved by the tax Agency and adheres to the provisions of the Quality Plan managed as a contract by the software supplier.
Software Publishers willing to certify their software should apply to the Tax Office attaching technical information describing the software and an audit report from a specialist third party in accordance to the Ordinance EHA 962/2007 and Resolution of 24 October on the procedure for the approval of invoices digitization software.
If you need advice or assessment regarding theese legal procedures don´t hesitate to contact EAD Trust (European Agency of Digital Trust) that can help to comply with any requirements. You can do it calling the phone number:+34 91 7160555